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The regular meeting of the Groveland Town Board was held on Thursday February 12, 2009 at the Town Hall.
Present: James C. Merrick, Supervisor; Burt Lyon, Kevin Niedermaier, Bill Carman, Craig Phelps, Councilman; Greg Adamson, Highway Superintendent
Absent: None
Other Attendees: Tim Sullivan
Town Clerk handed out monthly clerk report.
Supervisor handed out the monthly financial report along with the Livingston County Board of Supervisor minutes, Earth day nomination forms and updated town EOM manuals. Supervisor called the meeting to order @ 7:57 p.m.
Motion by Carman, seconded by Phelps the audited bills be paid. General Fund vouchers numbered 21-53 for $10,724.62, Preferred Care voucher number 27 for $4,340.16, Highway Fund vouchers numbered 28-57 for $23,707.16. Motion carried unanimously.
Motion by Niedermaier, seconded by Phelps to approve the minutes of the regular meeting held on January 8, 2009 as written. Motion carried unanimously.
Motion by Phelps, seconded by Lyon to accept the monthly financial reports submitted. Motion carried unanimously.
Old/New Business:
HIGHWAY – Greg handed out the County’s request to spend town highway funds. He has expended $60,000 for improvement on Barber Hill Road from Maple Beach Road leading to Hunt Hill. All members signed the agreement.
Greg had a request from resident John Copeland for vehicle repairs to his car he claims occurred on Groveland Hill Road while the highway crew was doing work. He first stated it was $35.00 and has since submitted a bill for $132. The board says we do not pay vehicle claims; he can go through his insurance company.
Greg stated he will be attending a lobbying seminar for chips on March 10th & 11th.
Greg has a request from Ted Miskell with the ash trees located at the entrance of the Ambuscade. Ted would like permission replace the old trees with new ones at his expense as long as we remove the old ones. Greg says they are very old and planted too close to each other. Motion by Lyon, seconded Carman to authorize Greg’s department to remove the trees and allow Miskell to replant at his expense. Motion carried unanimously.
CEMETERY SERVICE BIDS - February 9, 2009 sealed bids for Cemetery
Services opened at 11:00 a.m. Two bids received: Bid opening was closed at 11:06 a.m.
Present: Greg Adamson, Highway Superintendent; Sandra Bean, Town Clerk
PROPOSAL COMPARISONS:
Grave or Crypt Opening & Closing Cost:
Adult 250 250
Child 250 125
Stillborn 75 125
Cremated Remains 75 100
Welfare 250 250
Foundations Installation Cost:
Per cubic foot: $16/cubic ft.w/$100 min. $15/cubic ft.
Cost to Sell Plots: No charge Do not offer
Cost for grading and seeding:
Grave Included in opening/close cost $50
Cremation Included in opening/close cost $0
Based on the bid packets, Greg feels Snyder Brothers offer the full package. Farrell’s Enterprises are not willing to sell and map whereas, Snyder’s are willing to do it and without extra charge. Our highway department will be doing all the mowing.
Motion by Lyon, seconded by Niedermaier to accept Snyder Brothers bid packet as submitted with a term to expire March 31, 2010. Motion carried unanimously.
CEMETERY RULES/REGULATIONS & RATES – Burt gave an overview of the meeting with the Cemetery Board representative; Cindy Craig. We learned a great deal from her, most important being that we do not have to follow the same stringent state rules as the Cemetery Association had to. Greg added we did settle the last annual report with the Association and things are in order. Lyon inquired if we should have the Association books audited from 2007 to the end of 2008. Board discussion: we were left with more money than thought and the state is satisfied with the Annual report, even if we did an audit why would it affect the town, it would be the Associations problem. All agreed that an audit is not necessary at this time.
Sample rules were passed out for review, with the suggestion to omit #10 of Section B that discusses monument lot coverage.
Phelps had some grammar and rewording suggestions. Motion by Phelps, seconded by Niedermaier to approve without #10 of Section B and to accept Craig’s changes. Motion carried unanimously
Town Cemetery Rates:
- Grave sales $500 per grave
- Open/close $400
- Cremation $150
- Motion by Niedermaier, seconded by Phelps that the above rates be effective immediately. Motion carried unanimously. Updated rules & rates will be mailed to local Funeral Directors.
The equipment we received from the Association: Greg stated that the John Deere mower is in good shape. The push mower and Cub Cadet with loader are not in good shape and will send to the April auction and the money that comes back, Greg will purchase a weed eater. Motion by Niedermaier, seconded by Lyon to declare the Cub Cadet and push mower as surplus. Motion carried unanimously.
EMPLOYEE HANDBOOK – move to next meeting.
FIRE DEPARTMENT AGREEMENT - move to the next meeting.
WEBSITE – Town Clerk stated that for $30/year we could have unlimited email accounts that we would not have to worry about the size of emails. Motion by Phelps, seconded by Niedermaier to authorize email accounts to be set up. Motion carried unanimously.
CONESUS LAKE WATER DISTRICT – Supervisor mentioned that at the last meeting we approved the Livingston County Water Authority to take over the Water District, but since realized it is subject to a permissive referendum. He passed a sample resolution along with a sample hearing notice. Motion by Niedermaier, seconded by Phelps to approve by resolution; the turnover of the Conesus Lake Water District over to Livingston County Water Authority pending the permissive referendum. Motion approved unanimously. (See resolution 1-2009)
ANNUAL BUDGET REPORT – Town Clerk stated that the annual budget report is available for review and would be advertised as well.
HAROLD STEWART LETTER – Supervisor passed out a letter from Harold Stewart that he is looking for the board to reconsider their previous decision in not accepting road dedication for Hawthorn Circle.
Communications:
Niedermaier stated that the Flood Plains in Livingston County have been revised, therefore, the paper maps that we generally refer to will be out dated and that FEMA may not reissue. Code Officer will have to look online for current information.
Phelps asked how taxes are coming in with the slow economy. Town Clerk reported extremely well, in fact we are ahead of schedule primarily due to an increase in escrow accounts.
Town Clerk reported that our office has since updated the DEC hunting license computer to high speed Broadband from Dial-up.
Motion by Carman, seconded by Phelps to adjourn the meeting. Meeting adjourned at 9:12 p.m. The next regular meeting is on Thursday March 12, 2009 in the town hall.
Dated: February 23, 2009 ________________________
Town of Groveland Sandra L. Bean, Town Clerk
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